Privacy Policy

 

Introduction

Amos Lighting Ltd. want you to be fully informed of your rights and how, as a company, we use any data you provide to us. A Fair Processing Notice explains in detail the types of personal data that we may collect about you, how we store and handle that data, and how we keep it safe.

Amos Lighting Ltd. is a limited company registered in England and Wales under company number 03839985.

We hope the following sections will answer any questions you have but if you require further information please do get in touch with us.

Contents


Fair Processing Notice – Web

This privacy policy explains how we use any personal information we collect about you when you using our website.

Topics

What information do we collect about you?
We collect information about you when you register with us or place an order for products and services. We also collect information when you voluntarily complete customer surveys, provide feedback and participate in competitions. Website usage information is collected using cookies.

How will we use the information about you?
We collect information about you to process your order, manage your account and, if you agree, to email you about other products and services we think may be of interest to you.
Amos Lighting Ltd will not share your data with any other companies other than in order to fulfil our obligation to provide you with our goods and services e.g. delivery companies.

How long will we keep your data?
We will generally keep your personal data for 7 years, after which time it will be destroyed if it is no longer required for the lawful purpose for which it was first obtained.

Marketing
We would like to send you information about products and services of ours which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date.
You have the right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us by e-mail or in writing to the addresses detailed below.

Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at enquiries@amoslighting.co.uk or write to us at the following address:
Amos Lighting Ltd., 2 Bridford Road, Marsh Barton, Exeter, Devon, EX2 8QX.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Cookies
Our website uses cookies – these are small text files placed on your computer to retain customer information such as preferences, shopping baskets and anonymous tracking data for third party applications such as Google Analytics. If you would like to find out more about cookies please visit www.aboutcookies.org.uk or www.allaboutcookies.org
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However it is possible that preventing cookies could cause some website features not to function properly.

Other Websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our Privacy policy
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 11th April 2018.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you:


Fair Processing Notice – Non Web

This privacy policy explains how we use any personal information we collect about you when you buy products and services from us.

Topics

What information do we collect about you?
We collect information about you when you register with us or place an order for products and services. We also collect information when you voluntarily complete customer surveys, provide feedback and participate in competitions.

How will we use the information about you?
We collect information about you to process your order, manage your account and, if you agree, to email you about other products and services we think may be of interest to you.
Amos Lighting Ltd will not share your data with any other companies other than in order to fulfil our obligation to provide you with our goods and services e.g. delivery companies.

How long will we keep your data?
We will generally keep your personal data for 7 years, after which time it will be destroyed if it is no longer required for the lawful purpose for which it was obtained.

Marketing
We would like to send you information about products and services of ours which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date.
You have the right to stop us from contacting you for marketing purposes at any time. Please contact us by e-mail or in writing to the addresses detailed below.

Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at enquiries@amoslighting.co.uk or write to us at the following address:
Amos Lighting Ltd., 2 Bridford Road, Marsh Barton, Exeter, Devon, EX2 8QX.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you:


Fair Processing Notice – Staff and Employees

This privacy policy explains how we use any personal information we collect about you when you apply for a position with us or are employed by us.

Amos Lighting Ltd is a ‘data controller’. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this Privacy Policy. This notice does not form part of any contract of employment. We may update this Policy at any time.

Topics

What information do we collect about you?
We collect information about you when you email us with your CV as part of a job application. This includes:

  • Name
  • Address
  • Phone number
  • Email
  • Past employment details
  • Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process).

All personal data is held electronically on our secure server in a Human Resources file. Access to this file is restricted to our Finance Manager and Company Directors. If your job application is not successful, we will delete your personal data within one month of the end of the application process.

You also have the right to see any personal data held about you and to request us to delete any personal data by emailing us or writing to us using contact information at the bottom of this Privacy Notice.

If you are employed by us, we will also collect personal data listed below as a legal requirement to process your salary and in order to comply with necessary working regulations:

  • Emergency Contact Details (next of kin)
  • Passport No/Birth Certificate (Right to Work Documentation)
  • National Insurance Number
  • Salary Details/Bank Details
  • Contract of Employment
  • Bank account details, payroll records and tax status information
  • Start date
  • Location of employment or workplace
  • Performance information
  • Disciplinary and grievance information
  • We may also collect, store and use information about your health, including any medical condition, health and sickness records

How will we use the information about you?
We need all the categories of information in the list above primarily to allow us to perform our contract with you and to enable us to comply with our legal obligations. The situations in which we will process your personal information are listed below:

  • Making a decision about your recruitment or appointment
  • Determining the terms on which you work for us
  • Checking you are legally entitled to work in the UK
  • Paying you and deducting tax and national insurance contributions
  • Liaising with our pension provider
  • Conducting performance reviews
  • Gathering evidence for possible grievance or disciplinary hearings
  • Dealing with legal disputes involving you, or other employees, including accidents at work
  • Ascertaining your fitness to work
  • Managing sickness absence
  • Complying with health and safety obligations
  • To monitor your use of our information and communication systems to ensure compliance with our IT policies
  • To ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution

We will use information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits.

Amos Lighting Ltd. will not share your data with any other companies other than those required to fulfil pension requirements, or when an organisation seeks a reference for you, in which case we will seek your permission beforehand.

How long will be keep information about you?
If you are employed by us, but leave the Company, we will keep any personal details for 7 years. This is legal requirement of HMRC. You have a ‘right to be forgotten’ in which case, you will need to contact us to request us to delete your personal data. We are required to respond within one month.

Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us:

We are required to respond to your request within one month.

We want to make sure that employee personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

We reserve the right to update this Policy at any time and could provide a new Policy when we make substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

How to contact us
By email: enquiries@amoslighting.co.uk
Or write to us at the following address:
Amos Lighting Limited, 2 Bridford Road, Marsh Barton, EXETER, Devon, EX2 8QX


Subject Access Request Policy

This document sets out Amos Lighting Ltd.’s policy for responding to “subject access requests” under data protection legislation.

A subject access request is a written request for personal information (known as personal data) held about you by Amos Lighting Ltd. Data protection legislation gives individuals the right to know what information is held about them. However, this right is subject to certain exemptions.

When we receive a subject access request we will first check that we have enough information to be sure of your identity. Often, we will have no reason to doubt a person’s identity, for example, if we have regularly corresponded with them. However, if we have good cause to doubt your identity we can ask you to provide any evidence we reasonably need to confirm your identity.

We will gather any manual or electronically held information (including emails) and identify any information provided by a third party or which identifies a third party.

If we have identified information that relates to third parties, we will write to them asking whether there is any reason why this information should not be disclosed. We do not have to supply the information to you unless the other party has provided their consent or it is reasonable to do so without their consent. If the third party objects to the information being disclosed we may seek legal advice on what we should do.

We will deal with your subject access request without undue delay and in any event within one month of receipt of your request. However, if the work involved is particularly complex or if numerous requests are made then we may extend this period by up to two additional months. In this case, we will inform you about the extension and explain the reasons.

We will not charge a fee for dealing with your request unless it is manifestly unfounded or excessive. If we charge a fee, we will inform you of this and explain the reasons for doing so.
We will explain what steps have been taken in dealing with your request i.e. we will set out the source of your personal information we have gathered.

The information will be provided in a concise, transparent and easily accessible form. It may be provided in writing, or by other means, including, where appropriate, by electronic means. There are a number of exemptions to our duty to disclose personal data and we may seek legal advice if we consider that they might apply.

If we agree that the information is inaccurate, we will correct it and where practicable, destroy the inaccurate information. If we do not agree or feel unable to decide whether the information is inaccurate, we will make a note of the alleged error and keep this on file.

If you are not satisfied by our actions, you have the right to refer the matter to the Information Commissioner or seek recourse through the courts.

The Information Commissioner can be contacted at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF
Tel : 0303 123 1113 (local rate) or 01625 545 745 (national rate).

If you would like to know more or have any concerns about how your personal data is being processed please contact: David Amos, Amos Lighting Ltd., 2 Bridford Road, Marsh Barton, Exeter, Devon. EX2 8QX